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前台接待和集团助理 –北京

2014-04-22 17:00

来源: 原创

本文同时发布到:前台 行政助理 HR专员助理级

Receptionist and Group Assistant前台接待和集团助理 –北京
Job Purpose
工作职责
The Receptionist and Group Assistant ensures a safe, productive, and comfortable environment by managing daily office operations, supplies, and by supporting all office employees and customers that come to the office to enjoy the IQAir China office environment.
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前台接待和集团助理负责管理日常办公与供给,帮助所有来到公司的 办公职员和客户,让他们在艾可爱尔中国区的办公室感到愉悦,确保一个安全、高效、舒适的办公环境。
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Responsibilities
工作职责
•      Ensures the overall comfort, safety, and cleanliness of the office environment.
•      保证整个办公环境安全舒适、清洁整齐;
•      Direct incoming calls and visitors to the correct person without delay or confusion.
•      迅速准确地将来电转给需要找的同事,带领来访者找到接洽人员;
•      Takes messages to ensure employees can call back customers and colleagues if they are away from their desk, and follow the SOP for messages.
•      如果同事们暂时不在座位上,做好记录,确保他们回来后会给客户和同事打电话,按照标准作业模式(SOP)记录信息;
•      Ensures that the Reception area looks excellent and supports the company’s values to take great care of customers and employees
•      保证前台接待区的出色工作,支持公司价值观,细心照顾好客户与同事;
•      Orders and disperses office supplies on an as need basis
•      按需定期购买并分发办公用品;
•      Ensures that office supplies are fully stocked and in good quality, update telephone directory  information.
•      保证办公用品库存充足,且质量有保证,更新电话簿信息;
•      Assist HR Administrator to manage the staff personal file and establish the management of employees file
•      协助人力资源管理部门管理职工个人信息文件夹,做好员工文件夹管理;
•      Responsible for sending document by carrier and receiving documents, newspaper, and mail.
•      负责收发快递文件;整理好公司订阅的报纸、杂志和信件,按时派发;
•      Assist staff in making document copies or scans
•      协助同事复印或扫描文件;
•      Record the employee’s attendance information and submit to HR Administrator in the end of the month.
•      记录员工出勤信息,月底上报人力资源部门主管;
•      Arrange business trip schedule for senior managers, including tickets and reservations.
•     为高级经理安排出差计划,包括订机票和订酒店;
•      Manage conference room
•      管理会议室;
•      Track phone calls according to company SOP.
•      根据公司标准作业流程追踪所有电话记录;
•      Coordinate After Hour and Holiday Phone responsibilities.
•      协调下班后和节假日电话接听职责;
•      Order and Supply company commentary (water, lunch, etc).
•      为公司订餐,订水等
•      Compile customer list and potential customer list.
•      编写客户名单及潜在客户名单
•      Communication with building management and ayis.
•      负责与物管和保洁阿姨沟通;
•      Enter expenses into ERP system.
•      将费用输入ERP系统;
•      Work accounting department to file documents.
•      帮会计部门递交资料;
•      Run errands for the company.
•      帮公司办理其它杂务
•      Help on accounting filings (monthly)
•      协助处理会计文件归档(按月)
•      Key into  expenses of air tickets, postage, office supplies per entity in ERP system
•      将各类开支费用录入ERP系统,如飞机票、邮资、办公用品等;
•      Consolidated weekly physical count sheets
•      汇总每周实物盘点清单
•      Any other jobs assigned by accounting department
•      会计部门分配的其它任务
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如对该职位感兴趣的话,请将更新好的中英文简历
投递到: merry.wang@iqair-china.com (注明来自HR圈内招聘网)
或电话联系010-84475800转838,谢谢!
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www.iqair-china.com



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