Executive Assistant（北京）-IQAIR


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Reports to： Director, Vogmask China

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Job Purpose

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The Executive Assistant to Director oversees a high volume of projects on behalf of the Vogmask team and the wider RBMJ Company. He/ She has the ability to manage multiple assignments simultaneously, manage administrative details and take charge of special projects to help ensure the success of this fast-moving group.

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The Executive Assistant provides administrative support ensuring that all Vogmask issues are kept abreast of current affairs and relevant issues pertaining to the Company. The Executive Assistant will provide a professional, efficient and courteous first point of contact for those wishing to have dealings with Vogmask. 

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Responsibilities

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·Coordinates with all Department Leads & employees as directed to support the completion of business priorities

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·Attend internal working group meetings as required: Prepare agendas, take minutes, circulate action lists, identify follow- up actions and ’owners’; follow-up progress

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·Oversees executive calendars and schedules, ensuring that the Executive is well organized, well prepared and on time

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·Proactively utilize company-wide administrative & IT systems and set up and maintain electronic systems and databases as necessary, to improve efficiency.

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·Carries out research assignments from a wide range of sources and suppliers – continuously searching for the latest advancements in technology, market intelligence, and customer service best practices

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·Manages daily itineraries, complex travel and contact databases

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·Prepares/drafts presentations, briefing notes and correspondence using own initiative and templates as required: e.g. collating information/recommendations from senior officers and summarizing into a key briefing document for Executive.

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·Liaises with all levels of management and staff to coordinate meetings, conference and event details

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·Generates and distributes internal documents and reports as requested.

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·Receive and welcome visitors (many of whom are of a senior level and from outside the company) on behalf of Executive.

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·Ensures the completion of beginning-of-day monthly sales totals for Director to report to management, end-of-day sales reports for Director and Company CEO to review and monthly commissions reports for CEO to review and sign off.

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·The above is not an exhaustive list of duties. The post-holder may be asked to take on different tasks as required and all employees are expected to work collaboratively to support the overall work of the Colleague.

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如对该职位感兴趣的话，请将更新好的中英文简历投递到： merry.wang@iqair-china.com , 谢谢！

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